Control AI: AI Governance & Security

AI can transform the way your business works, but do you have the right controls in place to make sure you’re not exposed to the huge risks that come with it?

Control AI is Optimising IT’s AI governance and security service, designed to help businesses use AI safely. We help you manage which AI tools your team can access, monitor usage, and make sure all AI activity complies with policies and regulations.

Why You Need AI Governance and Security

Businesses are facing major new challenges with the introduction of AI, one of the most prevalent being the ‘Shadow AI’ problem where employees are using AI tools without any monitoring. This could be signing up for free AI apps or feeding important company data into tools like ChatGPT.

It’s a growing problem, and recent findings show:

  • 49% of workers admit to using AI tools at work without formal approval
  • One-third have shared sensitive company data in public AI platforms
  • 99% of organisations have no visibility into this activity

This uncontrolled usage that’s happening in all types of businesses is creating serious security and compliance risks. But, as a business owner, this is something that’s difficult to stay on top of. That’s why we introduced Control AI, so that we can provide the governance and oversight your business needs to adopt AI responsibly.

Control AI & Engage AI: The Complete Solution

Control AI levels up when paired with Engage AI. This powerful combination gives your organisation the freedom it needs to innovate with confidence and maximise AI benefits while keeping risks under control.

Together, Engage AI and Control AI provide a complete solution:

  • Engage AI helps you bring AI into your business, driving real change and seeing real improvements
  • Control AI makes sure it’s all used safely, stays compliant, and keeps your data protected

This gives you the best of both worlds. It means you get the freedom to innovate with AI and let it help make your business better, while also keeping everything secure and under control.

How Control AI Works

We’ve made sure that Control AI fits alongside your existing IT setup, helping you adopt AI in a way that’s secure, compliant, and easy to manage without disrupting how your team works.

Setting AI Rules and Educating Teams

We help you put clear, practical AI guidelines in place:

  • Define which AI tools and activities are appropriate
  • Train your team on how to use AI safely and responsibly
  • Build a culture where AI is used confidently, but with the right boundaries

Monitoring AI Usage and Keeping It Secure

Control AI gives you clear visibility and control over how AI is being used:

  • Spot when new AI tools are being used across your business
  • Step in where needed by blocking risky apps or isolating AI activity in a secure environment

Think of it as an AI firewall – supporting safe innovation while keeping potential risks out.

Protecting Data and Ensuring Compliance

We make sure your AI usage aligns with data protection rules and industry standards:

  • Set up approved AI tools to handle sensitive data safely
  • Reduce the risk of confidential information being exposed through AI outputs
  • Keep records and audit trails so you can show compliance when needed

This means you can use AI with confidence, knowing your data is protected and your business stays compliant.

Continuous Governance Support

AI is moving fast, and your approach needs to keep up. Control AI includes ongoing support to help you stay on track:

  • Regular reviews of your AI tools and policies
  • Updates as new AI services become available
  • Guidance on emerging risks and best practices

So you can keep getting value from AI, without losing control along the way.

FAQs

What is AI governance?

AI governance is about making sure your business uses AI safely and responsibly, with the right controls and safeguards in place.

What is Shadow AI?

Shadow AI is when employees use AI tools without approval or visibility, which can lead to potentially sensitive data being shared without your knowledge.

Can we allow some AI tools but restrict others?

Yes. You can approve the tools you trust, while keeping an eye on or blocking anything that could pose a risk.

Does Control AI replace our existing IT or security tools?

No. It works alongside what you already have, adding an extra layer of control and visibility over how AI is being used.